OpenEgiz · Digital Egiz

OpenTeams —
teamwork
in one place

Your team’s chats, meetings, tasks and files — in a single system on your own server.

New — an AI agent on the team
digitalegiz.kzSolution overview
Platform

What OpenTeams is

OpenTeams is a single system for teamwork. Everything a team needs day to day, gathered in one place.

It is built on proven collaboration software, combined into one ready-made solution. It installs on your own server quickly, with no complex setup.

One system instead of a dozen services
The team no longer switches between different programs or pays for each one separately.
“A system for working together” — that is the idea behind OpenTeams: bringing the team’s working tools under one roof.
What’s inside

Everything a team needs

Chat
Direct and group conversations, topic channels for projects — all the team’s communication in one place.
Video calls
Video calls and meetings straight in the browser, with screen sharing and in-call chat.
Task board
Boards that show who is working on what and what takes priority. Tasks are easy to sort and track.
File storage
A shared cloud for documents with syncing and easy access — the company’s own “Google Drive”.
Single sign-on
One login and password for every service at once — simpler for people and safer for the company.
Principle

Each tool, the best at its own job

OpenTeams follows a simple principle: each module handles one job and does it well, and together they add up to a single system.

As the team grows, any module can be upgraded cleanly without touching the rest — swapping the basic task board for Plane, a full project management tool, for instance. The agent carries straight on working in it: managing tasks, assigning owners and chasing deadlines.

Basic board
→
Full project management
Advantages

Why companies choose OpenTeams

Everything in one place
Chats, calls, tasks and files together — no need to assemble your team out of five different services.
Your data stays with you
The system runs on your own server. Conversations and documents never go off to someone else’s company.
No monthly licences
It is built on open-source software. You do not pay for every employee every month.
Fast to launch
The whole system deploys to a server in a few steps — there is no configuring each program by hand.
What’s new in OpenTeams

The team has gained
an AI‑agent

Now it is not only the team working inside OpenTeams, but a digital assistant too. It sees the chats, meetings and tasks — and takes the routine off people’s hands while they get on with what matters.
Who it is

A new member of your team

The agent has its own memory, a set of tools and a line to people — just like a human colleague. It works right inside OpenTeams.

These are not canned replies: the agent follows what is being discussed, remembers past conversations, and knows the people and the projects.

  • 01Talks anywhere — messengers, email, work chats
  • 02Prepares files, documents and spreadsheets
  • 03Sees data on projects, tasks and clients
  • 04Connects to almost any company software
Capabilities

What the agent can do

Chat conversations
Replies in work chats, keeps conversations going, sends files.
Scheduled tasks
Prepares reports, checks and reminders on its own every day.
Information lookup
Finds what is needed on the internet and in company documents.
Document handling
Prepares, sends and checks files, and keeps an eye on how services are running.
Project memory
Saves conversations and key events by itself — nothing gets lost.
Software integration
Connects to task systems, databases and working services.
As the workload grows, the agent spins up helpers
Support for the team scales with the company, with no ceiling on the volume of work.
A real-life example

One call — and everyone has their tasks ready

The team simply held a meeting in OpenTeams. The agent did everything else itself.

01
The team had a call
An ordinary working video meeting in OpenTeams.
02
The agent listened in
It grasped what was agreed and what needs doing.
03
It created tasks on the board
It opened the tasks itself and assigned who owns what.
04
It messaged everyone in chat
It told the manager and the staff about their new tasks.
Nobody took minutes, handed out the tasks or chased them by hand. And this is just one scenario — the agent gathers reports, answers clients and tracks deadlines in the same way.
Why it works

The agent has three kinds of memory

Conversation memory
Remembers what is being discussed right now.
Long-term memory
Holds on to agreements and project details even months later.
Skills
Learns the right way to carry out recurring tasks.
The agent learns from its mistakes and stops repeating them
Its capabilities can be extended to fit any business need.
Differences

How the agent differs from a chatbot

An ordinary chatbot / ChatGPT
  • Waits until it is asked something
  • Can only offer advice
  • The same for everyone
  • Forgets past conversations
The AI agent in OpenTeams
  • Acts on its own — on a schedule and on events
  • Connected to your systems and does the work itself
  • Tuned to your team and your tasks
  • Remembers agreements and project details
How it is built

The agent works right inside OpenTeams

Chat
Team conversations
Meetings
Online calls
Tasks and files
Boards and documents
OpenTeamsA single team space
AI agent
Sees everything happening in OpenTeams and helps out: creates tasks, replies to people, chases deadlines and prepares reports.
Where to apply it

Business examples

Logistics
Tracks vehicles on their routes, warns about delays and sends a report at the end of the day.
Construction
Collects photo reports from sites in one place and flags slippage against the schedule.
Healthcare
Reminds patients of appointments, answers common questions and passes difficult cases to a doctor.
Retail
Watches stock levels, warns about shortages and prepares the supplier order.
Getting started

What it looks like for the customer

Staff talk to the agent in an OpenTeams work chat, just like any other colleague. It replies at once and acts on its own.

01
Name and role
You give the agent a name and decide what it is responsible for.
02
Connection
You add the chats and communication channels you need.
03
Access to software
You show it which services to work with.
04
In operation
From there the agent acts on its own and reports back on the result.
In summary

“OpenTeams brings the team’s work together in one place. And the AI agent takes on the routine — creating tasks, replying and reminding, while the team gets on with what matters.”

Contacts

Get in touch

We will show you OpenTeams and the AI agent at work on your own use case.

LeadGulshat Amanzholovna
Websitedigitalegiz.kz
CompanyDigital Egiz
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